ppt-editing-skill

---
name: ppt-editing-skill
description: "Edit existing PowerPoint files or templates with XML-safe workflows. Use for template-based deck updates: analyze layouts, map content to slides, duplicate/reorder/delete slides safely, edit slide XML in parallel, clean orphaned assets, and repack validated PPTX output."
license: Proprietary. LICENSE.txt has complete terms
---

# Editing Presentations

## Template-Based Workflow

When using an existing presentation as a template:

1. **Copy and analyze**:
   ```bash
   cp /path/to/user-provided.pptx template.pptx
   python -m markitdown template.pptx > template.md
   ```
   Review `template.md` to see placeholder text and slide structure.

2. **Plan slide mapping**: For each content section, choose a template slide.

   ⚠️ **USE VARIED LAYOUTS** — monotonous presentations are a common failure mode. Don't default to basic title + bullet slides. Actively seek out:
   - Multi-column layouts (2-column, 3-column)
   - Image + text combinations
   - Full-bleed images with text overlay
   - Quote or callout slides
   - Section dividers
   - Stat/number callouts
   - Icon grids or icon + text rows

   **Avoid:** Repeating the same text-heavy layout for every slide.

   Match content type to layout style (e.g., key points → bullet slide, team info → multi-column, testimonials → quote slide).

3. **Unpack**

4. **Build presentation** (do this yourself, not with subagents):
   - Delete unwanted slides (remove from `<p:sldIdLst>`)
   - Duplicate slides you want to reuse (`add_slide.py`)
   - Reorder slides in `<p:sldIdLst>`
   - **Complete all structural changes before step 5**

5. **Edit content**: Update text in each `slide{N}.xml`.
   **Use subagents here if available** — slides are separate XML files, so subagents can edit in parallel.

6. **Clean**

7. **Pack**

## Output Structure

Copy the user-provided file to `template.pptx` in cwd. This preserves the original and gives a predictable name for all downstream scripts.

```bash
cp /path/to/user-provided.pptx template.pptx
```

```text
./
├── template.pptx               # Copy of user-provided file (never modified)
├── template.md                 # markitdown extraction
├── unpacked/                   # Editable XML tree
└── edited.pptx                 # Final repacked deck
```

Minimum expected deliverable: `edited.pptx`.

---

## Scripts

| Script | Purpose |
|--------|---------|
| `unpack.py` | Extract and pretty-print PPTX |
| `add_slide.py` | Duplicate slide or create from layout |
| `clean.py` | Remove orphaned files |
| `pack.py` | Repack with validation |


Removes slides not in `<p:sldIdLst>`, unreferenced media, orphaned rels.


Always write to `/tmp/` first, then copy to the final path. Python's `zipfile` module uses `seek` internally, which fails on some volume mounts (e.g. Docker bind mounts). Writing to a local temp path avoids this.

Validates, repairs, condenses XML, re-encodes smart quotes.

---

## Slide Operations

Slide order is in `ppt/presentation.xml` → `<p:sldIdLst>`.

**Reorder**: Rearrange `<p:sldId>` elements.

**Delete**: Remove `<p:sldId>`, then run `clean.py`.

**Add**: Use `add_slide.py`. Never manually copy slide files—the script handles notes references, Content_Types.xml, and relationship IDs that manual copying misses.

---

## Editing Content

**Subagents:** If available, use them here (after completing step 4). Each slide is a separate XML file, so subagents can edit in parallel. In your prompt to subagents, include:
- The slide file path(s) to edit
- **"Use the Edit tool for all changes"**
- The formatting rules and common pitfalls below

For each slide:
1. Read the slide's XML
2. Identify ALL placeholder content—text, images, charts, icons, captions
3. Replace each placeholder with final content

**Use the Edit tool, not sed or Python scripts.** The Edit tool forces specificity about what to replace and where, yielding better reliability.

### Formatting Rules

- **Bold all headers, subheadings, and inline labels**: Use `b="1"` on `<a:rPr>`. This includes:
  - Slide titles
  - Section headers within a slide
  - Inline labels like (e.g.: "Status:", "Description:") at the start of a line
- **Never use unicode bullets (•)**: Use proper list formatting with `<a:buChar>` or `<a:buAutoNum>`
- **Bullet consistency**: Let bullets inherit from the layout. Only specify `<a:buChar>` or `<a:buNone>`.

---

## Common Pitfalls

### Template Adaptation

When source content has fewer items than the template:
- **Remove excess elements entirely** (images, shapes, text boxes), don't just clear text
- Check for orphaned visuals after clearing text content
- Run content QA with `markitdown` to catch mismatched counts

When replacing text with different length content:
- **Shorter replacements**: Usually safe
- **Longer replacements**: May overflow or wrap unexpectedly
- Verify with `markitdown` after text changes
- Consider truncating or splitting content to fit the template's design constraints

**Template slots ≠ Source items**: If template has 4 team members but source has 3 users, delete the 4th member's entire group (image + text boxes), not just the text.

### Multi-Item Content

If source has multiple items (numbered lists, multiple sections), create separate `<a:p>` elements for each — **never concatenate into one string**.

**❌ WRONG** — all items in one paragraph:
```xml
<a:p>
  <a:r><a:rPr .../><a:t>Step 1: Do the first thing. Step 2: Do the second thing.</a:t></a:r>
</a:p>
```

**✅ CORRECT** — separate paragraphs with bold headers:
```xml
<a:p>
  <a:pPr algn="l"><a:lnSpc><a:spcPts val="3919"/></a:lnSpc></a:pPr>
  <a:r><a:rPr lang="en-US" sz="2799" b="1" .../><a:t>Step 1</a:t></a:r>
</a:p>
<a:p>
  <a:pPr algn="l"><a:lnSpc><a:spcPts val="3919"/></a:lnSpc></a:pPr>
  <a:r><a:rPr lang="en-US" sz="2799" .../><a:t>Do the first thing.</a:t></a:r>
</a:p>
<a:p>
  <a:pPr algn="l"><a:lnSpc><a:spcPts val="3919"/></a:lnSpc></a:pPr>
  <a:r><a:rPr lang="en-US" sz="2799" b="1" .../><a:t>Step 2</a:t></a:r>
</a:p>
<!-- continue pattern -->
```

Copy `<a:pPr>` from the original paragraph to preserve line spacing. Use `b="1"` on headers.

### Smart Quotes

Handled automatically by unpack/pack. But the Edit tool converts smart quotes to ASCII.

**When adding new text with quotes, use XML entities:**

```xml
<a:t>the &#x201C;Agreement&#x201D;</a:t>
```

| Character | Name | Unicode | XML Entity |
|-----------|------|---------|------------|
| `"` | Left double quote | U+201C | `&#x201C;` |
| `"` | Right double quote | U+201D | `&#x201D;` |
| `'` | Left single quote | U+2018 | `&#x2018;` |
| `'` | Right single quote | U+2019 | `&#x2019;` |

### Other

- **Whitespace**: Use `xml:space="preserve"` on `<a:t>` with leading/trailing spaces
- **XML parsing**: Use `defusedxml.minidom`, not `xml.etree.ElementTree` (corrupts namespaces)